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Solicitation Information
RFP Information
RFP Information
Full Committee
- RFP process flow chart
- Pre-Solicitation Considerations
- RFP development worksheet
- RFP pre-development meeting checklist
- RFP process agency lead responsibilities
- RFP example agreement
- Selection committee information
- Submission and Scoring Criteria Examples
Expedited
- Expedited RFP process
- Expedited RFP Development Worksheet
- Expedited RFP agency lead responsibilities
- Expedited RFP Scoring Criteria Sample
- Expedited agreement
- Selection committee information
Request for Bids
Request for Bid
Request for Bids (RFB) is a formal, low-bid process mainly used for purchases over $50,000.
- Refer to "Instructions for Solicitation and Specification Development"
- Fill in answers to the questions in the RFB/RFC Development Worksheet
- Agency enters requisition into the PeopleSoft system with the RFB Development Worksheet attached
- If project is under $100,000 agency should notify their Attorney of draft RFB document
- If project is over $100,000, agency shall notify Attorney of draft RFB document
- RFB is advertised online for a minimum of 10 calendar days
- Bids are submitted through the electronic solicitation system
- Award is to lowest bid meeting specifications and results in a purchase order dispatched by C&P
- C&P will have Attorney approve as to form purchase order if over $50,000
- Purchasing Process Flow Chart
- Request for RFB/RFC Development Worksheet
- RFB, RFC Terms & Conditions
Construction Documents
Construction Process
Construction Request for Bids is a formal low-bid process to procure a contractor for approved capital construction and building improvement projects over $50,000.
- Agency enters requisition into the PeopleSoft system with the Project Fact Sheet attached
- If budget is under $100,000 agency should notify Attorney of solicitation
- If budget is over $100,000 annually, agency shall notify Attorney of solicitation
- Issued through the electronic solicitation system and advertised in the newspaper for the timeframe required by State Law
- Bids submitted through the electronic solicitation system
- Results in a "not to exceed" contract
- Construction Process Flow Chart
- Design/Construction Standards & Procedures
- Construction Bid Limits
Request for Quotes
Quote Process
The informal quote process may be used for simple purchases not to exceed $50,000.
- Quotes must be in writing from at least three qualified vendors
- Agencies are encouraged to use the quote template provided on the Contracts and Procurement website (or the agency may request C&P to solicit the quotes)
- Any request for quotes should include the county's Terms and Conditions as an attachment.
- Quotes may be received by email
- Enter a requisition in PeopleSoft, with the Supplier ID “BID”, and attach the quotes or prospective vendors for C&P to contact for quotes
- C&P shall review the quotes and award to the vendor offering the lowest quote
- C&P will prepare a purchase order to the awarded vendor