Classification Procedures
Below are the various types of position classifications that are conducted.
1. Incumbent Position Reclassification (after at least six months of an approximate 50% change in duties)
2. % FTE Position Change (for example, when a .5 FTE is changed to a .75 FTE, or vice-versa)
3. New Positions approved through regular budget process (positions are classified into existing or new classifications)
4. Vacant Classification (positions are classified into existing or new classifications)
The amount of work and complexity involved with a review depends on the type of classification being conducted. As a result, some requests are completed more quickly than others. In addition, the requirements (both for Council and HR) will depend on the type of classification being conducted. Below is a grid of Council and HR processing requirements, based on classification type.
|
Council and HR Requirement |
|
| Council Approval NOT Required | |
| Classification Type | Notes |
| 1. Incumbent Position Reclassification | a. An agency must submit a completed job description, org chart, and PDQ to HR.
b. Council approval is NOT required (regardless of budget impact). Cost will be annualized. |
| 2. % FTE Position Change | a. Council approval is NOT required if a % of an FTE is reassigned, as long as there is no increase or reduction to an agency’s total FTE count.
b. If the rare case where the total FTE count is impacted the request must go before Council. c. NOTE: If any portion of an FTE is unassigned, it must be resolved by the next budget opening. |
| Council Approval IS Required | |
| Classification | Notes |
| 3. New Position Approved in Budget | a. An agency must submit a current job description, org chart, and CPDQ (for existing classifications) or a PDQ (for new classifications) to HR for review.
b. Agencies must submit a Budget Adjustment Form to Council for review & approval. c. If approved, no additional approval to hire decision will be required by Council. |
| 4. Vacant Classification | a. An agency must submit a current job description, org chart, and CPDQ (for existing classifications) or a PDQ (for new classifications) to HR for review.
b. Agencies must then submit a final PDQ or CPDQ, along with a Budget Adjustment Form to Mayor and Council for review & approval. c. If approved, no additional approval to hire decision will be required by Council. |
| Classification Type | Agency Provides | HR Provides | Council
Requests |
||||
| Job
Description |
Org
Chart |
PDQ | CPDQ | Job
Review |
Classification
Letter |
Budget
Adjustment |
|
| 1. Incumbent Position Reclassification | Y | Y | Y | N | Y | Y | N |
| 2. % FTE Position Change | Y | N | N | Y | N | Y | N |
| 3. New Position Approved in Budget | __ | __ | __ | __ | __ | __ | __ |
| a. To Existing Classification | Y | Y | N | Y | N | Y | Y |
| b. To New Classification | Y | Y | Y | N | Y | Y | Y |
| 4. Vacant Classification | __ | __ | __ | __ | __ | __ | __ |
| a. To an Existing Position Classification | Y | Y | N | Y | N | Y | Y |
| b. To a New Position Classification | Y | Y | Y | N | Y | Y | Y |
Human Resources
2001 S State St N4-700
PO Box 144575
Salt Lake City, UT 84114-4575
Phone: (385) 468-0570
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