Classification Procedures-Human Resources

Jobs

Benefits

Classification

Classification Procedures

Job Analysis

Job Descriptions

Compensation

Employee Relations

Forms

Onboarding/Offboarding

Performance Management

Policies

Recruitment

Training

Wellness Program

Administration

Blog

Contact Us

Classification Types

Below are the various types of position classifications that are conducted.

1. Incumbent Position Reclassification (after at least six months of an approximate 50% change in duties)

2. % FTE Position Change (for example, when a .5 FTE is changed to a .75 FTE, or vice-versa)

3. New Positions approved through regular budget process (positions are classified into existing or new classifications)

4. Vacant Classification (positions are classified into existing or new classifications)

The amount of work and complexity involved with a review depends on the type of classification being conducted. As a result, some requests are completed more quickly than others. In addition, the requirements (both for Council and HR) will depend on the type of classification being conducted. Below is a grid of Council and HR processing requirements, based on classification type.

Council Approval and HR Processing Requirement

Council and HR Requirement
Council Approval *NOT* Required
Classification Type	Notes
1. Incumbent Position Reclassification	a. An agency must submit a completed job description, org chart, and PDQ to HR. b. Council approval is NOT required (regardless of budget impact). Cost will be annualized.
2. % FTE Position Change	a. Council approval is NOT required if a % of an FTE is reassigned, as long as there is no increase or reduction to an agency’s total FTE count. b. If the rare case where the total FTE count is impacted the request must go before Council. c. NOTE: If any portion of an FTE is unassigned, it must be resolved by the next budget opening.
Council Approval IS Required
Classification	Notes
3. New Position Approved in Budget	a. An agency must submit a current job description, org chart, and CPDQ (for existing classifications) or a PDQ (for new classifications) to HR for review. b. Agencies must submit a Budget Adjustment Form to Council for review & approval. c. If approved, no additional approval to hire decision will be required by Council.
4. Vacant Classification	a. An agency must submit a current job description, org chart, and CPDQ (for existing classifications) or a PDQ (for new classifications) to HR for review. b. Agencies must then submit a final PDQ or CPDQ, along with a Budget Adjustment Form to Mayor and Council for review & approval. c. If approved, no additional approval to hire decision will be required by Council.

Document Requirements

Classification Type	Agency Provides				HR Provides		Council Requests
Classification Type	Job Description	Org Chart	PDQ	CPDQ	Job Review	Classification Letter	Budget Adjustment
1. Incumbent Position Reclassification	Y	Y	Y	N	Y	Y	N
2. % FTE Position Change	Y	N	N	Y	N	Y	N
3. New Position Approved in Budget	__	__	__	__	__	__	__
a. To Existing Classification	Y	Y	N	Y	N	Y	Y
b. To New Classification	Y	Y	Y	N	Y	Y	Y
4. Vacant Classification	__	__	__	__	__	__	__
a. To an Existing Position Classification	Y	Y	N	Y	N	Y	Y
b. To a New Position Classification	Y	Y	Y	N	Y	Y	Y

Classification Types

Council Approval and HR Processing Requirement

Council and HR Requirement

Document Requirements