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Jobs - Human Resources
2001 South State Street  N4-700
Salt Lake City, UT 84114-4575
(385) 468-0570  

Supervisor Internship Frequently Asked Questions

Why would I want to hire an intern? 

There are short and long term benefits to hiring an intern. An internship program is a year round recruiting tool, an effective way to test- drive talent providing a closer look at prospective future employees; to increase productivity and business efficiency through short-term support and gaining the perspective of people who are in school, recent graduates, or who are new to the industry; to increase employee retention, and to increase county employment branding and community support to students.

Do I have to pay interns?

Internships can be either paid or unpaid. This will depend on the hiring agency needs, budget, and internship agreement. The paid status of an internship will need to be determined before recruiting for it. Contact your Internship Coordinator or HR Consultant if you have questions on specific internships.

May I use a stipend to reward an unpaid intern?

Yes. Interns may receive a stipend. Based on the Department of Labor, a stipend should not exceed 20 percent of an employee’s wages doing the same services. Stipends must not exceed $500 a year per intern or a W2 form has to be issued as per IRS regulations.

May I use gift cards to reward interns?

Yes. Interns may receive gift cards. Gift Cards are taxable income and must not exceed $500 a year per intern.

What level of education is required for internship opportunities?

Internships are available for students in high school, career and trade programs, as well as undergraduate and graduate programs. Internships are also available for post-graduate students.

How does Salt Lake County recruit Interns?

Currently, Salt Lake County has internship program agreements and contacts with public and private colleges and universities. Human Resources participates in job fairs throughout the year where internship opportunities are promoted to students. When internships are posted, the county works with partner institutions to recruit applicants. Interns may also contact agencies directly to learn about internship opportunities.

How can I recruit an intern for my office?

Contact your agency’s Internship Coordinator or assigned HR Consultant, who will advise you on the processes and procedures.

What is the length of an internship assignment?

The length of internships varies. Often, internships for academic credit will last for the duration of the intern’s school semester and/or the needs of the agency. The length of paid internships is variable and dependent on the hiring agency’s needs and budget.

How many hours can interns work each week?

Paid Interns can work 29 hours or less per week (129 hours or less per month). Interns who are working 6 months or less may work more than 29 hours per week but must have a break in service of 13 weeks before being rehired. This will be determined by the hiring agency.  This requirement is based on compliance with the Affordable Care Act.

Academic requirements that require special circumstances will be reviewed by Salt Lake County Human Resources.

Are there special supervisory requirements for interns?

Yes. The internship supervisor must provide guidance, feedback and evaluation in order to facilitate the learning process. Intern supervisors are also encouraged to provide periodic, written performance evaluations.

Do I need to provide any information to Human Resources before starting internship recruitment?

Yes. You should provide a job description outlining the primary duties and responsibilities as well as the minimum qualifications for the position. See the agency responsibilities on the Internship Process Overview.

Where do internship candidates apply?

All available internships positions will be posted on the internship page found on the Salt Lake County Human Resources Jobs Page.

All interns, paid and unpaid, have to fill out an online application through Human Resources applicant tracking system.

Are internships available to current County employees?

Yes, dependent upon the division’s policy. The combined work hours of the intern including the existing job and the internship must not exceed 40 hours a week. Please contact your HR Consultant for guidance.

What document is required when an agency hires a current merit or temporary Salt Lake County employee as an intern?

When an agency hires an employee who currently has a job with the County, a Multiple Job Agreement document must be completed, signed by all agencies, and returned to Human Resources.

Are paid interns required to complete an I9 form?

Yes. Paid interns are considered employees and are required to complete an I9 form.

Are unpaid interns required to complete an I9 form?

No. Unpaid interns are not considered employees and therefore are not required to complete an I9 form.

What documents or trainings are required for interns?

Paid interns are required to complete all documentation and training as any Salt Lake County employee, including, but not limited to, the following:

  • Salt Lake County Internship Agreement Form
  • New hire online orientation
  • Sexual Harassment Prevention & Ethics training
  • Conflict of Interest Disclosure Statement
  • Any additional training and documentation required by the division/department

Unpaid interns are required to complete all documentation and training including, but not limited to, the following:

  • Salt Lake County Internship Agreement Form
  • Sexual Harassment Prevention & Ethics Training
  • Conflict of Interest Disclosure Statement
  • Any additional documentation required by the division/department

What trainings are optional for both paid and unpaid interns?

  • Diversity online training
  • Defense driving for mileage reimbursement (if applicable)

Do I have to track unpaid intern hours in PeopleSoft?

Agencies can choose to track unpaid hours in PeopleSoft or not. Contact your payroll coordinator for more information

Do interns have access to County email addresses and Internet?

Yes. The agency may determine if interns need internet access and/or a County email address. This will be provided as needed.

Do I have to track and report unpaid intern hours to Volunteer Services?

Yes. You can contact the Volunteer Services Representative Andrea Valverde at 385-468-7034 avalverde@slco.org if you have questions on reporting hours.

Can interns receive mileage reimbursement?

All interns, paid and unpaid, may seek mileage reimbursement from the county at the county mileage rate. Refer to Countywide Policies 1350- Vehicle Policy 16.3

What makes an internship different from a temporary part-time job?

An internship, by definition, must include a specific learning objective and for the benefit of the intern. The intern must gain knowledge, skills, networking opportunities, and/or further understanding of a particular industry from on-the-job experience. In some cases, some interns might also earn academic credit. The intern does not displace a regular employee. Temporary employees replace or fill in for a merit employee.

What makes an unpaid internship different from a volunteer position?

Volunteers - perform service for the county for civic, charitable, or humanitarian reason, without promise, expectation or receipt of compensation for services rendered. Volunteers are not employees under the FLSA regulations and are not entitled to wages for the time spent in the internship.

Unpaid Interns - participate with the County in an educational or academic capacity designed to provide students with professional experience in the continuance of their education and training. Unpaid interns will be affiliated with a school contract and/or receive academic credit.

Unpaid Interns are not employees under the FLSA regulations and are not entitled to wages for the time spent in the internship. The internship experience is for the benefit of the unpaid intern; the provider of the internship derives no immediate advantage from the activities of the unpaid intern.

Unpaid Interns do not displace or cover for regular employees but work under close supervision of existing staff. The unpaid intern is not guaranteed employment following their internship and is not required to maintain a particular schedule or work a minimum number of hours except as required to obtain academic credit.

Do I have to pay interns?

Internships can be either paid or unpaid. This will depend on the hiring agency needs, budget, and internship agreement. The paid status of an internship will need to be determined before recruiting for the internship. Contact your Internship Coordinator or HR Consultant for questions on specific internships.

May I use a stipend to reward an intern?

Yes. Interns may receive a stipend as compensation. Stipends must not exceed $500 a year per intern, or a W2 form has to be issued as per IRS regulations.

Can interns receive mileage reimbursement?

All interns, paid and unpaid, may seek mileage reimbursement from the county at the county mileage rate. Refer to Countywide Policies 1350- Vehicle Policy 16.3.

May I use gift cards to reward interns?

Yes. Interns may receive gift cards. Gift Cards are taxable income and must not exceed $500 a year per intern.

What level of education is required for internship opportunities?

Internships are available for students in high school, career and trade programs, as well as undergraduate and graduate programs. Internships are also available for post-graduate students.

How do we recruit Interns?

Currently, Salt Lake County has internship program agreements and contacts with public and private colleges and universities. Human Resources participates in different job fairs throughout the year where internship opportunities are promoted to students. When internships are posted, the county will work with partner institutions to recruit interested intern applicants. Interns may contact agencies directly for opportunities.

What is the length of an internship assignment?

The length of an internship varies. Often, internships for academic credit will last for the duration of the intern’s school semester and/or the needs of the agency. Paid internships are variable and dependent on the hiring agency’s needs and budget.

How many hours can interns work each week?

Paid interns may only work 29 hours or less. Paid Interns can work 29 hours or less per week (129 or less hours per month). Interns who are working 6 or less months may work more than 29 hours per week and must have a break in service of 13 weeks before being rehired. This will be determined by the hiring agency. This requirement is based on compliance with the Affordable Care Act.

Paid Interns may work 29 hours or less per week or an average of less than 129 hours per month during their measurement period. This requirement is based on compliance with the Affordable Care Act. Academic requirements that require special circumstances will be reviewed by Salt Lake County Human Resources.

Can interns work full-time hours?

Interns who are working 6 or fewer months may work more than 29 hours per week and must have a break in service of 13 weeks before being rehired. This requirement is based on compliance with the Affordable Care Act. Academic requirements that require special circumstances will be reviewed by Salt Lake County Human Resources.

Are there special supervisory requirements for interns?

Yes. The internship supervisor must provide guidance, feedback and evaluation in order to facilitate the learning process. Intern supervisors are encouraged to provide periodic, written performance evaluations.

How can I recruit an intern for my office?

Contact your agency’s Internship Coordinator or assigned HR Consultant, who will advise you on the processes and procedures. You will be given access to applications for you to review and schedule interviews.

Do I need to provide any information to Human Resources before starting internship recruitment?

Yes. You should provide a brief description of the primary duties and responsibilities as well as the minimum qualifications for the position. See the Intern Job Description template for more help.

Where do internship candidates apply?

All available internships positions will be posted on the internship link found on the Salt Lake County Human Resources Job Center

Do interns have to fill out a formal online application?

Yes. All interns, paid and unpaid, have to fill out an online application through Human Resources applicant tracking system.

Are internships available to current County employees?

Yes, dependent upon the division’s policy. The combined work hours of the intern existing job and internship must not exceed 40 hours a week.

What document is required when an agency hires a current merit or temporary Salt Lake County employee as an intern?

When an agency hires an employee who currently has a job with the County, a Multiple Job Agreement document must be completed and signed by all agencies, and returned to Human Resources.

Are interns required to complete an I9 form?

Paid interns are considered employees and required to complete an I9 form. Unpaid interns are not considered employees and are not required to complete an I9 form.

What documents or trainings are required for interns?

  1. Paid interns are required to complete all documentation and training as any Salt Lake County employee, including, but not limited to the following:
    • New hire online orientation
    • Sexual Harassment Prevention & Ethics training
    • Conflict of Interest Disclosure Statement
    • Any additional applicable training and documentation within the division/department
  2. Unpaid interns are required to complete the documentation listed below:
    • Sexual Harassment Prevention & Ethics Training
    • Conflict of Interest Disclosure Statement
    • Salt Lake County Internship Agreement Form
    • Any additional documentation required by the division/department

Are interns required to go through background checks?

Interns may be subject to a background check based upon the position or other department requirements.

What trainings are required for both paid and unpaid interns?

  • Diversity online training
  • Defense driving (if applicable)

Do I have to track unpaid intern hours in PeopleSoft?

Agencies can choose to track unpaid hours in PeopleSoft or not. Contact your payroll coordinator for more information.

Do interns have access to County email addresses and Internet?

Yes. Internet access or a County email address will be provided based on the agency and internship needs.

Do I have to track and report unpaid intern hours to Volunteer Services?

Yes. You can contact the Volunteer Services Manager at 385-468-7093 for questions on reporting hours.

Can interns receive mileage reimbursement?

At the discretion of an elected official, department director, or division director, a non-employee who uses a non-county vehicle for official use may see reimbursement from the county at the county mileage rate. Please refer to& SLCo County Policies-1350-Vehicle Policy 16.3.

Mileage Reimbursement for paid interns is the same as a county employee.

Mileage reimbursement for unpaid interns is processed through accounts payable. Please follow the process listed below.

AP will need the following when the request is submitted:

  • Invoice number
  • The miscellaneous supplier code 0000000014 along with their name and address
  • The accounting line of where it will be charged
  • The same documentation used by Payroll to reimburse an employee (this will act as your invoice)
  • We don’t need the driver’s license or insurance card, but you should have it available if needed later on
  • The proper signatures are needed for approval

The $500 limit is a stipend and does not apply to mileage. If the intern receives more than $500, they are treated as paid staff and are subject to the laws that govern employees.