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Recorder's Office Audit

Posted on Dec, 08 2022

The Salt Lake County Auditor’s Audit Services Division completed an audit of the Salt Lake County Recorder’s Office cash receipts and Data Services accounts receivable for the January 1, 2021 – December 31, 2021.

Funds received by the agency are related to recording and protecting real property held by taxpayer’s. Accounts receivable relate to a subscription service (“Data Services”) that enable individuals and companies to perform property record searches to gather information such as owner of record, plat maps, recorded documents or parcel number history. Fees are established by State Statute; if the service is not outlined by State statute, a fee is established by the Salt Lake County Council.


A town in the mountains. A town in the mountains.

Auditor's Letter

October 3, 2022

We audited the Recorder’s offi ce to see if countywide policies were adhered to and best practices followed. I now present the results of this audit.

By implementing recommendations for compliance with countywide policies and procedures, the County can be assured that there are clear segregation of duties, safeguarding and accountability of funds, and mail logs completed.

We examined the Recorder’s office for compliance with Countywide Policy 1062 “Management of Public Funds” and Countywide Policy 1220 “Management of Accounts Receivable and Bad Debt Collection.”

Management responded with agreement to our recommendations except for one recommendation. In that case they will implement a different internal policy to comply with Countywide Policy.

This audit is authorized pursuant to Utah Code Ann. 17-19a-401 “County Auditor Investigative Powers – Report of Findings.” We conducted this audit in accordance with generally accepted government auditing standards (GAGAS), except for the requirement in GAGAS 3.18, which states, “In all matters relating to the GAGAS engagement, auditors and audit organizations must be independent from an audited entity”. GAGAS states in 3.21 “Independence comprises the following:

a. Independence of mind: The state of mind that permits the conduct of an engagement without being affected by influences that compromise professional judgment, thereby allowing an individual to act with integrity and exercise objectivity and professional skepticism.

b. Independence in appearance: The absence of circumstances that would cause a reasonable and informed third party to reasonably conclude that the integrity, objectivity, or professional skepticism of an audit organization or member of the engagement team had been compromised.

Our state statute, 17-19a-206 Performance audit services, reads:

   (a) A county auditor shall, under the direction and supervision of the county legislative body or county executive and subject to Subsections (1)(b) and (2), provide performance audit services for a county office, department, division, or other county entity.

   (b) A county auditor may not conduct a performance audit of the auditor’s own office.

(2) The county legislative body or county executive shall establish the goals and nature of a performance audit and related services.

Although this audit is not a performance audit, GAGAS 3.19 states: “auditors and audit organizations should avoid situations that could lead reasonable and informed third parties to conclude that the auditors and audit organizations are not independent and thus are not capable of exercising objective and impartial judgment on all issues associated with conducting the engagement and reporting on the work”.

A Reasonable and informed third party is defined by GAGAS: “As evaluated by a hypothetical person, a person who possesses skills, knowledge, and experience to objectively evaluate the appropriateness of the auditor’s judgments and conclusions. This evaluation entails weighing all the relevant facts and circumstances, including any safeguards applied, that the auditor knows, or could reasonably be expected to know, at the time that the evaluation is made.”

Although we are working with the State Legislature, Utah Association of Counties, Utah Association of CPAs, to change this statute, we currently have no control or ability to change this statute. As such there is a risk that readers of our report would conclude that we are not capable of exercising objective and impartial judgment on the audit subject matter.

GAGAS standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. Except for the independence issues above, we believe that the evidence obtained provides a reasonable basis for our findings and conclusions based on our audit objectives.”

We appreciate the leaders and team members at the various agencies and departments who shared their time and knowledge with us during the audit. Please contact me at 385-468-7200 with any questions.

Chris Harding's Signature

Chris Harding,
CPA, CFE, CIA Auditor